For Faculty & Staff - SPR Information

Types of Feedback

Faculty report on student attendance because this may be the first sign that a student is having difficulty in a class. 

  • Attending - student is present and on-time for the start of every class session

  • Not Attending - student was attending at the beginning of the term but at the time of roster submission, they have stopped.  

  • Never Attended - student has never been present in class, has not been in touch with you, and is not completing any required coursework.  If the student has been in contact with you about their absence and is taking steps to stay current with the class, DO NOT report them as never attended; instead consider using the irregular attendance value.   

  • Irregular Attendance - may be used as a follow-up to a prior early alert, but could also be used for the student who has fallen into a regular pattern of being present and then absent each week or over several weeks.

  • Has started attending - typically used as a follow-up to a prior early alert documenting that the student had been absent more than expected by the instructor but has now begun attending more regularly

Performance flags identify the specific behavior or action that has put a student at risk in the course.  Faculty connect these flags with recommended actions the student should take to make improvements.

  • Behavior Problem in Clinical

  • Classroom behavior

  • Does not participate in class

  • Low discussion section scores

  • Low lab scores

  • Missing assignments

  • Not passing course

  • Not turning in homework

  • Poor homework

  • Poor performance quizzes/exams

  • Poor performance: writing

  • Sudden decline in performance

These performance alerts provide feedback to students about their behavior and actions over time

  • Increased level of risk - this trend is applied to a student when their performance, participation, and/or attendance has recently and significantly declined, putting the student at risk of not passing the course

  • Student has responded - indicates that the initial contact has been made

  • Some improvement - student has responded to recommended actions, but may need more effort still

  • Major improvement - student has shown noteworthy effort to improve their performance in class 

  • No longer at risk - student has successfully improved their standing in the class and is no longer at risk of failure 

Each campus has a set of recommended actions based on the support services available.  In general, faculty may choose from the following options:

  • Attend class

  • Turn in homework

  • Contact instructor

  • Contact advisor

  • Contact teaching assistant

  • Visit [student support or resource center name]

  • See Canvas feedback

  • Recommend no action

Attendance

  • This section of the Roster is crucial for federal financial aid compliance.  We suggest taking attendance, in some form, throughout the first two weeks in order to more accurately report attendance for each class. 

  • Keep in mind the definitions for each possible attendance value (above).  Note that "Not Attending" prompts you to identify the date the student stopped attending and is required in order to submit.

  • Even though the attendance section is most utilized through the end of the second week of the semester, you can update students' attendance at any point during the semester.  If a student stops attending, you should update the roster with the date of last attendance.

(Performance) Flags

  • Available values for Performance Flags contain a mixture of specific and more general behaviors; this allows you some flexibility in identifying which behavior or performance indicator is negatively impacting the student.

  • We suggest that for any Performance Flag value selected, you provide at least one Recommended Action for the student.  If students are informed of problem behaviors/performance, they may be more likely to seek out the corresponding actions to correct them. With no guidance, they may not know where to turn. 

Trends

  • The most utilized value in this section is "Student has responded" because it clears out any previous alerts raised for that student.  It is a quick way to close the loop on an alert.

  • We suggest that for any negative Trends values, you provide at least one Recommended Action for the student, for the same reason as above.

Recommended Actions

  • Recommended Actions give the students concrete steps to take in order to improve their behavior for the better.

  • The relevant staff in advising, tutoring, writing/math centers, and the other listed campus resources reach out to the students for whom you have made these recommendations.  

How to Submit Feedback - SPR Faculty Instructions

The first document listed above describes how to view, update, and submit the Student Performance Roster through SIS. This KB doc also gives details on multi-component classes, how to deal with students not on the roster, and student access to their alerts. The second KB doc shows how an instructor can upload attendance values for a class by using a prepared file.